What is an Email Signature?
An email signature is like a digital business card that you add to the end of your emails. Think of it as a way to sign off your emails with a bit of flair and professionalism. It usually includes important details like your name, job title, and contact information, making it easy for the person reading your email to know who you are and how to reach you.
Why Use an Email Signature?
Here’s why having an email signature is a great idea:
Professional Look: An email signature gives your emails a polished and professional touch. It's like signing a letter but in the digital world!
Easy Contact: By including your contact information in your signature, you make it easy for people to get in touch with you without having to search for your details.
Branding: An email signature can help reinforce your brand by including a logo or a slogan.
Consistency: It ensures that all your emails have a consistent look and feel, no matter who you’re sending them to.
What Does an Email Signature Include?
A good email signature usually has:
Your Name: So the recipient knows who sent the email.
Job Title: Your position, which helps people understand your role.
Contact Information: Your email address, phone number, and sometimes your office address.
Social Media Links: Links to your professional social media profiles, like LinkedIn.
Personal Touch: Maybe a small quote or a favourite motto.
How do I find my Email Signatures?
How do I set up a new Email Signature?
From the Email Signatures screen, click on the New Email Signature Button.
Step 1 - Brands: Optional
Does your company have multiple brands it trades as?
If it does, you will be asked to choose which brand you are creating this email signature for.
Step 2 - Creating your Signature
First, give your signature a name, something that helps you identify it later.
Next, using the space at the bottom, you can start crafting your signature.
Make use of the toolbar to tailor your signature to your brand.
Make it Dynamic
If you want to make a signature that can be used by the whole team, make use of the dynamic variables that will be automatically filled out when an email is sent.
Already got a signature you use in another email client? You can use the orange "Paste HTML" button. Here you can copy and paste raw html.
Step 3 - Who is this signature for?
Make a choice from the following options.
Me - This is a personal signature that you will only have access to.
Anyone - This is a global signature that anyone in your company can use.
Specific - This signature can be assigned to users or teams of your choice.
Step 4 - Which People: Optional
If you choose "Specific" in the last step, you will be asked to choose which users and teams you want to add to this siganture.
Finished
Now, when you hit save, you will be able to add your new signature to any emails you send from bboss.
Which Signature will show up as my Default?
If you have a personal signature, it will be shown as your default signature.
You change the selected signature by choosing a different one from the drop down.